Job Description
Travel Specialist
Full-Time | In-Office | Tampa, FL
Compensation: $55,000 – $65,000 + Performance Bonus
About The Hotel Guy
The Hotel Guy is a specialized travel management company supporting major music tours, film productions, television shows, and large commercial shoots worldwide.
We coordinate hotel, air, and ground travel for production crews, talent, and creative teams moving between cities on demanding schedules. Our clients include advertising agencies, production companies, and entertainment organizations working across the U.S. and internationally.
While this role shares some similarities with a corporate travel agent position, the work is heavily focused on hotel strategy, group logistics, and production coordination rather than traditional leisure travel booking.
The Role
We are hiring a Travel Specialist with a hotel operations background to help manage hotel and travel logistics for fast-moving production teams.
This role is ideal for someone who understands how hotels operate — inventory pressure, group blocks, guest expectations, and front office realities — and wants to apply that experience in a new environment.
Instead of managing a single property, you’ll work with multiple hotels across different cities, coordinating accommodations and logistics for production teams and talent.
Key Responsibilities
Hotel Sourcing & Coordination
Source and secure hotel inventory for production teams
Assist with structuring and managing group room blocks
Monitor cut-off dates, rooming lists, and reservation changes
Align hotel placements with production schedules and shoot locations
Navigate high-demand markets and limited availability
Hotel Communication & Negotiation
Work with hotel sales teams and front office leadership
Negotiate competitive rates and concessions
Secure upgrades and special accommodations when possible
Maintain strong working relationships with hotel partners
Production Travel Logistics
Coordinate ground transportation for crews and talent
Manage last-minute travel adjustments
Solve logistical issues quickly and professionally
Maintain accurate documentation and billing records
Required Experience
We are specifically seeking candidates with hotel supervisory/managerial operations experience, such as:
Front Office
Guest Services
Reservations
Hotel Manager
Bachelor's Degree is required
Candidates should have experience with:
Managing group reservations or room blocks
Handling guest escalations and service recovery
Working in high-demand operational environments
Coordinating with hotel leadership and sales teams
Preferred Experience
Hotel sales exposure
Group reservations experience
Entertainment, production, or VIP client exposure
Hospitality management degree
Who Thrives in This Role
Calm under pressure
Organized and detail-oriented
Strong communicator
Comfortable solving problems quickly
Able to manage multiple moving parts simultaneously
Why Work With Us
Work behind the scenes of major music tours, films, television productions, and commercial shoots, with opportunities for career growth and occasional industry travel perks.
Location: Tampa, FL
This is a full-time, in-office role. Candidates must be located in the Tampa area or willing to relocate.
We are a specialized travel company that manages complex travel logistics for the entertainment industry. Our work supports major music tours, feature films, television productions, and large-scale commercial shoots around the world.
From coordinating travel for touring artists and crews to managing cast and production teams for films, TV shows, and national advertising campaigns, we handle the behind-the-scenes logistics that keep productions moving. Our team regularly organizes travel for dozens — and sometimes hundreds — of people at a time across multiple cities and countries.
As our company continues to grow, we are committed to developing talent from within. Team members who demonstrate strong performance, reliability, and initiative have opportunities to take on greater responsibility and grow into more advanced roles within the organization.
We are a specialized travel company that manages complex travel logistics for the entertainment industry. Our work supports major music tours, feature films, television productions, and large-scale commercial shoots around the world.\r\n\r\nFrom coordinating travel for touring artists and crews to managing cast and production teams for films, TV shows, and national advertising campaigns, we handle the behind-the-scenes logistics that keep productions moving. Our team regularly organizes travel for dozens — and sometimes hundreds — of people at a time across multiple cities and countries.\r\n\r\nAs our company continues to grow, we are committed to developing talent from within. Team members who demonstrate strong performance, reliability, and initiative have opportunities to take on greater responsibility and grow into more advanced roles within the organization.
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